Operations Systems Coordinator (Sales) - Spring 2026 internship

🦉 Owl Vision — Operations Systems & Process Coordinator (Spring 2026 Internship)

Location: Hybrid (Remote + Occasional In-Person in Massachusetts)
Type: Part-Time Internship (Spring 2026)
Department: Operations

Rate: $20 – $25 per hour
Reports To: Founder & CEO (Richard)

🌱 About Owl Vision

Owl Vision builds ultra-low-power insect-monitoring cameras and micro-climate sensors that help growers make smarter, data-driven decisions. Our devices are used by orchards, vegetable farms, and sweet corn growers across New England and North America.

We are a fast-moving, early-stage ag-tech startup focused on solving real grower problems and improving pest and disease management.

⭐ Role Summary

We are looking for an Operations Systems & Process Coordinator who enjoys organizing information, building workflows, and ensuring nothing falls through the cracks.

This is not a sales role.
This is a process, documentation, follow-up, and operational coordination role.

Your mission is to help transform:

Trade shows → leads → follow-up → demo → quote → onboarding

into a clear, repeatable system that supports the Founder and improves operational efficiency.

🧠 Key Responsibilities

🔸 1. Process & SOP Development

Translate the Founder’s workflows into clear SOPs

Build and maintain process documents for:

Lead intake

Post-show follow-up

Demo scheduling

Quote & onboarding

Create checklists, templates, and step-by-step guides

Document segmentation rules for growers (orchard / sweet corn / greenhouse)

🔸 2. Data Organization & Lead Management

Organize trade show leads (QR form results, business cards, spreadsheets)

Clean and categorize growers by crop type, acreage, location, and pest/disease needs

Maintain organized spreadsheets for tracking lead status and next steps

Help identify high-priority growers and patterns across events

🔸 3. Close CRM Pipeline Operations

Update lead status and stages inside Close CRM

Apply tags, properties, and segmentation rules

Maintain pipeline cleanliness and accuracy

Ensure every grower has a next scheduled action

Log call notes, follow-up results, and demo information

🔸 4. Phone-Based Follow-Up (Scripted, Friendly)

This is NOT sales calling — it is warm, friendly follow-up with growers we already met or who already expressed interest.

Call growers to confirm crop type, acreage, and interest level

Call warm leads after trade shows to remind them about demos

Call growers to help schedule a demo with the Founder

Call existing leads to ensure they received follow-up documents

Use provided scripts; no pressure selling required

Document call results in Close CRM

Growers are friendly, straightforward people — your job is simply to keep the relationship active and help organize the next step.

🔸 5. Sales Support (Back-End Only)

Prepare follow-up email templates

Schedule demos on the Founder’s calendar

Prepare quote and onboarding packets

Maintain organized files for product documents and customer records

🔸 6. General Operations Support

Assist with shipping documentation (order sheets, labels, tracking)

Maintain simple inventory spreadsheets

Organize digital folders, customer files, and device serial number lists

Support trade show logistics and post-event consolidation

🔍 Ideal Candidate Traits

Enjoys building structure, documentation, and organized workflows

Detail-oriented with strong spreadsheet and information-management skills

Comfortable calling growers using friendly, pre-written scripts

Independent and able to break tasks into actionable steps

Clear written communication (emails, templates, SOPs)

Interested in early-stage startup operations and learning multiple skills

🛠 Preferred Skills (Nice to Have)

Excel / Google Sheets (intermediate to strong)

CRM experience (Close CRM, HubSpot, Zoho, etc.)

Prior experience in operations, admin, data organization, or process building

Comfort speaking on the phone (warm follow-up, not cold calling)

Light familiarity with Tableau / Power BI (bonus)

🎁 What You’ll Gain

Direct mentorship from the Founder

An essential role in building Owl Vision’s operating system

Experience with ag-tech, hardware deployment, and data-driven workflows

Real ownership of SOPs and operational systems

Opportunity to extend into Summer 2026

A portfolio of workflows and processes you personally created

📬 How to Apply

Please send:

Your resume

A short paragraph on why operations and process-building interest you

(Optional) A sample of a workflow, spreadsheet, or document you’ve created

Email applications to: richard@owl-vision.ai