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Summer Intern (Office Administration)

The Phia Group is comprised of The Phia Group, LLC and Phia Group Consulting, LLC (“PGC”), and is a service- oriented organization assisting employee health plans nationwide. We provide our clients with innovative cost-cutting solutions and constantly expanding service offerings. We continue to enjoy growth thanks to our most valuable resource – our talented and committed team. The Office Administrator handles and manages front desk/reception tasks for the organization; including incoming and outgoing mail.

At The Phia Group, whose mission is to provide high quality yet affordable healthcare to American employees and their dependents, you can look forward to not only exceptional benefits for yourself but also being immersed in a company that has been named one of USA Today’s top workplaces for 2024. We believe that this distinction, which stems from the fourth-annual survey co-sponsored by Energage and USA Today, reflects our unwavering commitment to upholding an internal culture of inclusivity, enjoyment, and empathy for our valued employees.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

  • Opening, organizing, distributing and scanning incoming mail and faxes
  • Outgoing mail
  • Greeting, signing in and escorting all office visitors and vendors
  • Maintaining the conference room schedule and appearance
  • Notifying staff of any deliveries including packages and/or lunch
  • Distributing of office supplies
  • General administration tasks
  • May be assigned other duties as are deemed necessary

Experience and Qualifications

  • Strong interpersonal, team and communication skills
  • Attention to detail and the ability to multi-task
  • Ability to sense the importance or impact of issues and take appropriate actions.
  • High School Diploma preferred
  • Proficiency using Microsoft Word, Excel and Outlook required.
  • Self-motivated and able to meet deadlines under pressure.

Working Conditions / Physical Demands

Sitting at workstation for prolong periods of time. Extensive computer work. Workstation may be exposed to overhead fluorescent lighting and air conditioning. Fast paced work environment. Operates office equipment including personal computer, copiers, and fax machines.

This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, the company reserves the right to modify, add or remove duties and assign other duties as necessary.

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act, must be able to perform the essential job functions (as listed here) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case basis.