Workspace admin support

Location: Boston 
Duration: 12 weeks
Type: Internship

Are you looking to gain hands-on experience in office management and project coordination? Join our team as an Intern – Office Management Support, where you’ll be part of an exciting journey to refresh and enhance our workspace while ensuring a welcoming and well-organized environment for everyone.

What You’ll Do

As part of this role, you’ll:

• Vendor Coordination:
  • Receive vendor deliveries, including furniture and material samples.
  • Act as the main point of contact (POC) for vendor onsite visits, ensuring smooth communication and coordination.
• Project Support:
  • Assist with immediate onsite tasks required for the office refresh project.
  • Provide onsite support to the Project Manager and vendors for all project-related activities.
• Office Maintenance:
  • Help keep the office organized, clean, and functional during refresh activities.
  • Proactively address onsite needs to ensure minimal disruption to daily operations.

What We’re Looking For

• Strong organizational skills with attention to detail.
• A proactive attitude and the ability to take initiative.
• Excellent communication and interpersonal skills.
• Comfortable working in a dynamic environment and managing multiple tasks.
• Availability to be onsite as needed for coordination and support tasks.

What You’ll Gain

• Hands-on experience in office management and project coordination.
• Exposure to vendor and facilities management.
• An opportunity to work closely with a dynamic and supportive team.
• A chance to develop problem-solving and organizational skills in a real-world setting.

How to Apply

If you’re ready to be part of a workspace transformation, we’d love to hear from you! Please send your resume and a short cover letter to ilona.otgon@flywire.com

Join us and make a tangible impact on how we work and create together!