Conference Venue Manager (Internship)

What You Do:

As the Conference Venue (or Assistant) Manager, you are responsible for on-site logistics of each conference held at the venue throughout your season of employment. Venue Managers and Assistant Venue Managers work closely with conference chairs, venue liaisons, and GRC headquarters staff to ensure GRC policies and procedures are followed, while also maintaining an atmosphere of customer-focused collegiality as a representative of the organization at the venue. 

Essential Responsibilities of Conference Venue Manager:

·      Coordinate on-site logistics to ensure that each conference runs smoothly, including assigning on-site housing for attendees, conducting conference check in, and working with facilities staff to arrange meeting, poster and dining rooms. 

·      Serve as on-site GRC representative, ensuring attendees of all career stages, from postdocs and graduate students to Nobel Laureates, receive excellent service and follow GRC policies.

·      Work closely with conference organizers, including chairs, vice chairs, venue liaisons, and GRC Headquarters staff, to complete all required conference documents, and finalize conference budgets of $25,000 - $150,000 prior to the end of the conference week.

Qualifications and Requirements:

·      Exceptional interpersonal and communications skills, including excellent customer service skills when interacting with scientists at all career stages from diverse international and cultural backgrounds.

·      Ability to solve problems quickly and prioritize effectively, with excellent attention to detail.

·      Strong computer skills including knowledge of Outlook, Word, and Excel and ability to work with an online conference database.

·      Ability to provide audiovisual support, if necessary.

·      Meeting planning and managerial experience is preferred but not required.

Term of Employment: Length of conference season varies by venue, as do day-to-day hours of operation, but total roughly 40 hours per week. Employees must be available to work and live at the venue for the duration of the conference season. 

Compensation: Compensation package includes a generous hourly pay, conference meals, and on-site housing, as well as travel arrangements to and from the venue.